Expert Construction are working in partnership with this is a (main contractor delivering commercial, residential and public sector projects across the region. They are looking for a Procore & Systems Manager to take ownership of how the business uses its systems, from Procore set-up and site training through to company procedures, reporting and day-to-day IT coordination.
You will be the company’s lead for Procore, working with Site Managers, Contracts Managers, Quantity Surveyors, Accounts and management to make sure the systems are set up properly and used consistently on every project. The role is based at head office with regular site visits to train teams, resolve issues and drive adoption.
This is a self-managed role with real authority: you will set the standards, agree priorities with the Construction Director and be accountable for making the systems work across the business.
Key responsibilities
Procore ownership and administration
- Act as the company’s Procore lead and system administrator, accountable for its set-up, adoption and ongoing development.
- Set up new projects, including users, permissions, folder structures, templates and workflows.
- Set and maintain company-wide standards and naming conventions so every project is run the same way.
- Manage key tools including Documents, Drawings, RFIs, Submittals, Daily Logs, Inspections, Observations and Correspondence.
- Monitor usage and data quality across projects and act on gaps in adoption.
- Liaise with Procore support, keep up to date with new features and recommend improvements.
Site implementation and training
- Lead the roll out of Procore on new and existing projects.
- Visit sites regularly to deliver practical, hands-on training to Site Managers, Contracts Managers, QSs and subcontractors.
- Onboard new starters and project teams.
- Produce user guides, quick-reference sheets, checklists and standard operating procedures.
- Be the first point of contact for Procore queries and troubleshooting.
- Identify teams that are struggling and take responsibility for closing those gaps.
Company procedures and process improvement
- Work with management to develop, implement and maintain standard company procedures.
- Standardise processes for project documentation, procurement, subcontractor management, progress reporting, commercial administration and handover.
- Improve the flow of information between site, Contracts Managers, QSs, Accounts and management.
- Check procedures are being followed and introduce further training or changes where needed.
Reporting and management information
- Build and maintain Excel trackers, registers and reports for site, commercial and management teams.
- Use formulas, XLOOKUP/VLOOKUP, pivot tables, conditional formatting and data validation to produce accurate, easy-to-use tools.
- Pull data from Procore and other systems to report on progress, outstanding actions, inspections, documentation, procurement and compliance.
Document control
- Set and maintain document control procedures across all projects.
- Manage the issue, receipt, revision and distribution of drawings and project documents.
- Maintain document and drawing registers and transmittal’s so teams work from the latest revisions.
- Support the collation of handover information, O&M manuals and health and safety files, and keep records ready for audit.
IT and systems coordination
- Act as the first point of contact for everyday IT, software and system queries.
- Set up new starters with accounts, software access, permissions and equipment.
- Manage software licences, user access and IT equipment allocation.
- Coordinate with our external IT provider to resolve technical issues. Network infrastructure, servers and cybersecurity remain with the external provider.
- Support the introduction of new software, integrations and digital tools as the business grows, including links between Procore, Sage and our commercial reporting.
Workload and stakeholder management
- Plan and prioritise your own workload across live projects and office functions.
- Agree implementation priorities and deadlines with management and report regularly on progress, adoption and issues.
- Balance day-to-day support with longer-term improvement work.
- Carry out other reasonable duties to support the business.
Your first six months
By the end of your first six months they would expect:
- Procore set up consistently across all live projects.
- Site Managers, Contracts Managers and QSs trained and confident using it.
- Agreed company procedures in place and being followed.
- Reliable document control and reporting established.
- A clear process for handling day-to-day IT and system issues.
- A prioritised roadmap for further systems and process improvements.
Essential skills and experience
- Extensive hands-on experience of Procore, ideally including admin-level set-up and configuration.
- A track record of rolling out a system or process change across teams and getting people to use it.
- Proven ability to train and support users with varying levels of IT confidence, on site and in the office.
- Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, conditional formatting and data validation.
- Good working knowledge of Microsoft Office (Word, Outlook, Teams).
- Experience in document control, construction administration or systems implementation.
- Strong organisation and the ability to manage a varied workload independently.
- Full UK driving licence and willingness to travel regularly to sites.
Desirable skills and experience
- Experience with a main contractor or in the wider construction industry.
- Understanding of how construction projects run, from pre-construction through to handover.
- Familiarity with procurement, subcontractor management, commercial reporting or CVR processes.
- Experience with programme software such as Asta Powerproject or Microsoft Project.
- Experience of accounting or commercial systems such as Sage, and system integrations.
- Awareness of ISO 19650 and structured information management.
- CSCS card, or willingness to obtain one.
Personal attributes
- Self-motivated and comfortable owning a role without close supervision.
- Confident, approachable and patient when supporting colleagues.
- Organised and methodical, with strong attention to detail.
- Willing to challenge inconsistent working practices and bring teams with you.
- Able to communicate clearly with colleagues at every level of the business.
- Interested in technology and in helping a construction business run more efficiently.
What is on offer
- Competitive salary , depending on experience.
- (Company vehicle / car allowance / mileage paid for site travel).
- (XX) days’ holiday plus bank holidays.
- Company pension scheme.
- Ongoing training and professional development.
- The chance to own a key business function and shape how the company operates as it grows.
For further details on this fantastic new vacancy, please contact Kevin in strictest confidence on or forward your CV using the link below.
Skills:Digital Construction Manager Procore Manager Digital Manager
WHJS1_NI
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