(Japanese speaking) Executive Assistant & Administrator

This position supports senior management within a leading Japanese financial institution, providing executive assistant and administrative support to ensure the smooth operation of business activities.

Location:

London

Salary:

£37,000 – £57,000 (depending on experience)

Working Pattern:

Hybrid

Key Responsibilities

• Coordinate internal and external meetings, including meeting room and video conferencing arrangements
• Manage calendars and schedules for senior management
• Liaise with clients and internal stakeholders, ensuring effective communication and coordination
• Organise client hospitality, business dinners, and internal events
• Arrange domestic and international travel, including flights, accommodation, and itineraries
• Coordinate with London, Tokyo, and overseas offices
• Prepare and manage expense reports and reimbursement processes
• Maintain documents, electronic files, and records
• Support office facilities management and liaise with building and facilities teams

Skills & Experience Required

• Previous experience supporting senior executives or management teams
• Intermediate to advanced Microsoft Office skills
• Native-level Japanese and business-level English

Benefits

• Discretionary performance-related bonus
• Company pension scheme

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