Compliance Manager

About TST Group

TST Group is a leading, family-owned logistics business headquartered in Ballymena, Northern Ireland, providing transport, distribution, warehousing, customs and integrated logistics solutions across the UK, Ireland and Europe.

With over 400 employees, an extensive fleet and a growing network of operational facilities, we are continuing to invest in our people, technology and infrastructure as we enter an exciting new phase of growth.

At TST, our commitment is simple: Tomorrow’s Service Today.

The Opportunity

We are seeking an experienced, organised and proactive Compliance Manager to support the Group Compliance Manager in the day-to-day management of compliance, fleet governance, operational risk, transport legislation, fleet maintenance, and regulatory requirements across the Group.

This is a hands-on operational role combining transport compliance, fleet management, maintenance administration, regulatory oversight, auditing, reporting and continuous improvement. The successful candidate will act as a key link between Compliance, Maintenance, Transport Operations, Warehousing and external service providers, helping ensure the Group maintains the highest standards of safety, legal compliance and operational performance.

Key Responsibilities

1. Transport & Operator Licence Compliance

• Support the Group Compliance Manager in maintaining full Operator Licence compliance.
• Monitor driver hours, Working Time Directive compliance and tachograph regulations.
• Review infringements and support investigations and corrective actions.
• Monitor Driver CPC qualification status, licence checks and statutory documentation.
• Maintain accurate compliance records and audit trails.
• Support implementation of changes in transport legislation and industry best practice.

2. Fleet Compliance & Maintenance Management

• Monitor fleet maintenance schedules for all vehicles, trailers and operational assets.
• Coordinate PMIs, servicing, MOTs, LOLER examinations, tachograph calibrations and statutory inspections.
• Complete and submit VTG1 applications.
• Ensure maintenance activities are completed within required compliance timescales.
• Monitor vehicle roadworthiness standards and maintenance performance.
• Review maintenance records and documentation for compliance and audit readiness.
• Liaise with workshops and external maintenance providers.
• Assist in managing contractor performance and service standards.

3. Driver Defect & FleetCheck Management

• Manage FleetCheck administration and driver onboarding/offboarding.
• Monitor daily vehicle walkaround inspections across all depots.
• Review defects reported by drivers and ensure appropriate escalation.
• Liaise with the Group Maintenance Manager regarding defect rectification.
• Monitor completion rates and compliance levels for vehicle inspections.
• Ensure safety-critical defects are addressed promptly and appropriately documented.
• Provide guidance and support to drivers regarding vehicle defect reporting procedures.

4. Fleet Systems, Telematics & Tachograph Monitoring

• Monitor and maintain fleet management and compliance systems.
• Ensure maintenance records, inspections and certificates are uploaded and maintained accurately.
• Conduct routine audits of fleet data and compliance records.
• Manage and monitor the Webfleet telematics platform.
• Investigate tracking, telematics and system failures.
• Monitor tachograph downloads and remote data transmissions.
• Liaise with service providers regarding equipment issues.
• Produce fleet and compliance reports using available systems and telematics data.

5. Asset Management & Insurance Administration

• Maintain the Group fleet register and asset database.
• Coordinate onboarding and offboarding of vehicles and operational assets.
• Ensure all assets are correctly assigned to compliance, maintenance, insurance, tolling and tracking systems.
• Notify insurers of asset acquisitions, disposals, hires and de-hires.
• Conduct periodic insurance audits against fleet records.
• Monitor toll, parking, congestion charging and road user charging accounts.
• Investigate tolling discrepancies and penalty notices.

6. Enforcement Notices & Compliance Investigations

• Assist in the administration of speeding offences, PCNs and traffic-related notices.
• Complete driver nominations and statutory correspondence.
• Investigate incidents using telematics, camera footage and tachograph records.
• Support behavioural improvement and corrective action programmes.
• Identify recurring trends and emerging compliance risks.

7. Reporting & Continuous Improvement

• Produce weekly and monthly compliance reports for management review.
• Support development of dashboards and reporting tools.
• Assist with digitalisation and automation of compliance processes.
• Identify efficiency improvements across fleet and compliance functions.
• Support implementation of Group-wide compliance initiatives.

8. Training & Stakeholder Engagement

• Work with operational teams to promote compliance awareness.
• Support driver inductions and ongoing compliance training.
• Provide practical guidance to managers, drivers and operational staff.
• Develop positive working relationships across all departments.
• Act as a point of contact between Compliance, Maintenance, Transport and Operational teams.
• Promote a strong compliance culture throughout the Group.

About You

Essential Requirements

• Previous experience in transport compliance, fleet compliance, fleet administration or transport management.
• Strong knowledge of Operator Licence requirements.
• Good understanding of drivers’ hours and tachograph legislation.
• Knowledge of fleet maintenance compliance and vehicle roadworthiness requirements.
• Experience using fleet management and compliance systems.
• Excellent organisational and communication skills.
• Strong attention to detail and record keeping.
• Proficient IT skills including Microsoft Office.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive and solutions-focused approach.

Desirable Requirements

• Transport Manager CPC.
• Experience using FleetCheck, Webfleet, EPBMS and tachograph analysis systems.
• Experience dealing with DVSA, DVA and regulatory inspections.
• Experience working within a multi-site logistics operation.
• Knowledge of UK, Irish and European transport legislation.

What We’re Looking For

We are looking for an experienced, organised and proactive professional who understands the practical demands of transport compliance and fleet governance in a busy logistics operation.

You will be confident working across departments, maintaining accurate records, identifying risks early and following issues through to resolution. Above all, you will take ownership, communicate clearly and help build a consistent culture of safety and compliance across TST Group

Why Join TST Group?

• Work directly alongside the Group Compliance Manager.
• Gain exposure to all aspects of transport, fleet and operational compliance.
• Play a key role within a growing logistics business.
• Be involved in major compliance and improvement projects.
• Excellent opportunity for career progression into senior compliance management roles.
• Join a business committed to safety, compliance and continuous improvement.

Skills:Organised Time Management

Benefits:Staff Discounts cycle to work scheme Salary Sacrafice Pension

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