EventusLegal is seeking an experienced Private Client Legal Secretary to join a Legal 500 and Chambers rankedlaw firm in Tonbridge, Kent. This is a full time permanent job and is office based which offers a salary of £28,000 to £33,000 depending on experience. You will join a busy Private Client team, with a benefits package including flexible start and finish times, 25 days’ holiday plus bank holidays and a Christmas shutdown, employer pension contributions, annual incentive schemes, and free parking.
Role Responsibilities
As a Private Client Legal Secretary, you will support fee earners handling wills, probate, estate administration and Lasting Powers of Attorney matters. Your work will help keep client correspondence, legal documents and paper files organised and matters progressing efficiently. Key responsibilities will include:
- Producing accurate audio and copy typing, including letters, attendance notes and legal documents, and making amendments as directed by fee earners
- Maintaining organised paper files, ensuring correspondence and supporting documents are filed promptly and papers are easy to locate
- Opening new client files and arranging file closure, archiving and retrieval in accordance with the firm’s procedures
- Processing incoming post, bringing correspondence to the relevant fee earner’s attention and preparing outgoing letters with the correct enclosures
- Printing, photocopying, scanning and collating documents, including preparing files and supporting paperwork for client meetings
- Managing fee earners’ diaries, booking appointments and coordinating meetings with clients and other parties
- Liaising with clients and third parties by telephone, email and letter, handling routine enquiries sensitively and referring legal queries to the appropriate fee earner
- Arranging the secure storage and retrieval of original wills, codicils and other important documents, keeping accurate records of document movements
- Following up outstanding documents and correspondence at the fee earner’s request, helping to keep work progressing and drawing attention to urgent item
- Providing additional secretarial and administrative support to colleagues when needed, helping the wider Private Client team manage its workload
Person Specification
This Private Client Legal Secretary opportunity is suited to someone with recent, relevant experience in a law firm. Applications are welcomed from candidates who can demonstrate the following:
- At least three years’ recent experience as a Legal Secretary within a Private Client department in a law firm
- Availability to work full time from the Tonbridge office
- High degree of accuracy in your work and attention to details
- Good communication skills for both internal and external stakeholders
- IT literate and confidently able to use case management systems and Microsoft Office
Benefits and Rewards
The successful Private Client Legal Secretary will receive a salary of £28,000 to £33,000 depending on experience, benefits and rewards will include:
- 25 days’ annual leave plus bank holidays and a Christmas shutdown
- Employer pension contributions
- Flexible start and finish times
- Annual incentive scheme
- Car breakdown cover
- Free or paid for parking available
- Ongoing training and career development
About the Law Firm
Our client is aLegal 500 and Chambers ranked firm who isrecognised for theirPrivate Client team. The firm supports individuals and families with a range of private client matters, including wills, trusts and estate administration. You will join a friendly and supportive working environment, with training and personal development forming part of the firm’s commitment to its people.
As an equal opportunities employer we welcome applications from candidates of all backgrounds and circumstances.
We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role.
Please note, the years’ experience and/or salary are listed in our advertisements as a guide.
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