Job Title:
Education Program Specialist 3 – CTSI
Department:
Health Sciences | Clinical and Translational Science Institute
Position SummaryThe Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.
Key Responsibilities
Program Coordination & Delivery
- Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
- Monthly Seminar Series
- Mentoring workshops (3/year)
- Career Dinners (3/year)
- Thematic or topical workshops
- Grant-writing workshops
- Grant writing office hours to support grant development through one-on-one advising
- Other related meetings and events as required
- Support new externship initiatives and career development opportunities.
- Develop and maintain training and program communication resources (e.g., video libraries, online modules).
Grant Administration & Compliance
- Assist with administrative responsibilities for NIH and institutional training grants.
- Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
- Ensure compliance with NIH and university reporting requirements.
Evaluation & Reporting
- Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
- Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
- Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
- Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
- Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
- Help support and maintain project plans and Smartsheet to reflect accurate grant and project status
Collaboration & Continuous Improvement
- Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
- Contribute to program development by identifying opportunities for new initiatives and process improvements.
- Assist with promotional activities to raise awareness of CTSI education and training programs.
Minimim Requirements
- Bachelor’s degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.
Location:
Prior Hall (0302)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.
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