Job Description
n
About us
n
Andrew Black Design is an award-winning architectural practice, working from our welcoming and modern converted mews office in the heart of Dundee.
n
n
Due to the impending retirement of our current Practice Manager, we’re seeking an organised, proactive and capable individual to oversee the day-to-day management of our growing practice and support its continued development.
n
n
About the role
n
Working closely with the Practice Director and Finance Manager, you’ll play a key role in ensuring the efficient running of the business, supporting staff, coordinating resources and maintaining effective administrative and management systems. The successful candidate will have the opportunity to influence how the practice manages its resources, monitors performance and plans for future growth.
n
n
Key responsibilities will include:
n
n
Business Operations and Compliance
n
- n
- Maintain practice accreditations and compliance documentation.
- Support staff development, and Continuing Professional Development administration.
- Identify opportunities to improve business systems, reporting processes and operational efficiency.
n
n
n
n
n
Quality Assurance and Compliance
n
- n
- Maintain practice procedures, quality management systems and business records.
- Coordinate professional registrations, and relevant accreditations.
- Maintain practice policies relating to health and safety, data protection, confidentiality and information management.
n
n
n
n
n
Office and IT Management
n
- n
- Oversee office facilities, equipment, supplies and service contracts.
- Coordinate IT support, software licences and equipment provision.
- Maintain effective filing, document management and archiving procedures.
- Ensure that office systems and resources support the efficient operation of the practice.
n
n
n
n
n
n
Financial and Commercial Management
n
- n
- Assist the Finance Manager to monitor and report on practice income, expenditure, cash flow and overall financial performance.
n
n
n
About you
n
We’re looking for someone who’s practical, well organised and comfortable taking responsibility for a broad range of business management activities.
n
n
You will ideally have:
n
- n
- Experience in practice management, office management, business administration or a similar operational role.
- Strong organisational skills and the ability to manage competing priorities.
- Strong communication and interpersonal skills, with the ability to work effectively with directors, staff and external advisers.
- Confidence in reviewing procedures, solving problems and improving working practices.
- Good IT skills and experience using Microsoft Office and relevant business management systems.
- A high level of accuracy, attention to detail and discretion when handling confidential information.
- A proactive approach and the ability to work independently while contributing to the wider practice team.
n
n
n
n
n
n
n
n
n
Experience within an architectural practice, engineering consultancy or other professional services business would be an advantage.
n
n
The role is envisaged as full-time, although we recognise the importance of a flexible approach to working arrangements. Applications from candidates seeking a part-time position will be considered, with a minimum commitment of four days per week preferred.
n
n
What we offer
n
- n
- A competitive salary package, reflecting the experience and skills of the successful candidate.
- Medical insurance.
- Support for further learning and individual training goals, with opportunities to develop specialist areas of expertise.
- A healthy work-life balance with flexible working options.
- An active and friendly social culture, including monthly staff lunches, study trips and the occasional party.
n
n
n
n
n
n
n
To Apply
n
Please submit your CV and a covering letter outlining your relevant experience and suitability for the role.
n
n
Closing date for applications is Friday 13 November 2026.
n
…